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Operations Coordinator

Apply Now Job ID: R0000050427 schedule: Full time Location: 3049 N. US 441, Lake City, Florida, United States, 32055;
Description:

PRIMARY FUNCTION

With supervision, assists the Operations Managers (OM) and Logistics Business Partner(s) (LBP) in the following activities; managing and tracking high priority merchandise, solving distribution related problems for merchandising, coordinating inbound load arrivals, coordinating the movement of all receiving and shipping trailers to support warehouse operations, outbound deliveries to guests, communicating with stores, backhaul routing and research of trailer and carrier performance as necessary. 

PRINCIPLE DUTIES AND RESPONSIBILITIES:

  • Uses software applications to schedule inbound merchandise into the warehouse.  Ensures all modes of transportation are scheduled within the current best practice guidelines.  Contacts carriers to determine status of late arrivals and reschedules loads as needed.    Ensures all delivery paperwork is prepared appropriately and verified. Ensures all loads in the warehouse yard are scheduled in a timely manner to ensure level of service and avoid detention charges by carriers. 

  • Monitors merchandise to track its flow throughout the warehouse by utilizing warehouse management systems.   Ensures high priority merchandise is processed to meet receiving expectations determined by the merchandising departments.  Communicates the status of merchandise to the receiving, shipping, and warehousing operations managers and to the merchandising departments. 

  • Works with team members from receiving to resolve issues that prevent the proper receipt of goods.  Ensure product weight and dimensions are accurate, audits completed to comply with shipping requirements. Communicates issues to merchandising, vendor operations and carriers to ensure that issues are resolved in a timely manner.  Ensures shortages, overages, exceptions and damage is notated appropriately. Ensures product recalls are executed within the guidelines of the best practice and recalled product does not reach the guests home.  Assists the Logistics Business Partner and OMs in reporting the status of all merchandise recalls.
  • Evaluates equipment requirements on a daily basis.  Works with LBP and E&F partners for fleet needs.

  • Ensures the yard management system is updated to reflect the current status of all trailers in the yard.   Ensures all trailers are admitted and assigned to yard locations according to the current best practices.  Communicates effectively with all executives regarding trailer needs, movement and progress.

  • Works with delivery carriers to ensure Outbound loads are picked up in a timely manner and manifests are delivered to the carriers daily.

  • Produces reports for carrier and outbound performance measurements.  Evaluates performance and provides feedback for key quality measures that impact the flow of freight into the warehouse, outbound deliveries and dwell time at other facilities.  Participates in monthly carrier performance meetings. Notifies carriers when damaged merchandise is received.

  • Works with all carriers to ensure that Target's needs for drivers and equipment are met based on volume updates.  Communicates weekly trailer delivery forecast to stores or other distribution centers and makes adjustments daily as needed. 

  • Responsible for the accountability of all Target equipment.  This includes conducting trailer inventories and monitoring global positioning reports.  Ensures that the equipment is available for preventive maintenance checks and submitting work orders for maintenance needs.

FDC Specific Responsibilities

  • Monitors cold chain compliance requirements on the Inbound and Outbound docks to ensure that frozen product does not exceed 2 hours on the dock.  Leverages DPM and WMS systems to provide operational TM’s with information on this aging product in order to minimize product loss.
  • Responds to Trailer Inquiry Forms (TIF) received from store partners.  Responsible for timely communication with store partners as well as partnership with internal FDC partners for research into errors reported on TIF.

  • Executes trailer slotting through partnership with YMS systems, TSS teams, the yard driver, and all carriers.  Responsible for backhaul, live appointment, sweeps, and outbound trailer slotting. 

  • Additional operational support includes support of daily freight flow, research into appointment overages/shortages, pallets left off and returned to the DC. 

  • Communicates with store, HQ, & building partners regarding freight flow and outbound delivery updates.  Assists with Red Wire Communication and carton cutting processes.

PRIMARY FUNCTION

With supervision, assists the Operations Managers (OM) and Logistics Business Partner(s) (LBP) in the following activities; managing and tracking high priority merchandise, solving distribution related problems for merchandising, coordinating inbound load arrivals, coordinating the movement of all receiving and shipping trailers to support warehouse operations, outbound deliveries to guests, communicating with stores, backhaul routing and research of trailer and carrier performance as necessary. 

PRINCIPLE DUTIES AND RESPONSIBILITIES:

  • Uses software applications to schedule inbound merchandise into the warehouse.  Ensures all modes of transportation are scheduled within the current best practice guidelines.  Contacts carriers to determine status of late arrivals and reschedules loads as needed.    Ensures all delivery paperwork is prepared appropriately and verified. Ensures all loads in the warehouse yard are scheduled in a timely manner to ensure level of service and avoid detention charges by carriers. 

  • Monitors merchandise to track its flow throughout the warehouse by utilizing warehouse management systems.   Ensures high priority merchandise is processed to meet receiving expectations determined by the merchandising departments.  Communicates the status of merchandise to the receiving, shipping, and warehousing operations managers and to the merchandising departments. 

  • Works with team members from receiving to resolve issues that prevent the proper receipt of goods.  Ensure product weight and dimensions are accurate, audits completed to comply with shipping requirements. Communicates issues to merchandising, vendor operations and carriers to ensure that issues are resolved in a timely manner.  Ensures shortages, overages, exceptions and damage is notated appropriately. Ensures product recalls are executed within the guidelines of the best practice and recalled product does not reach the guests home.  Assists the Logistics Business Partner and OMs in reporting the status of all merchandise recalls.
  • Evaluates equipment requirements on a daily basis.  Works with LBP and E&F partners for fleet needs.

  • Ensures the yard management system is updated to reflect the current status of all trailers in the yard.   Ensures all trailers are admitted and assigned to yard locations according to the current best practices.  Communicates effectively with all executives regarding trailer needs, movement and progress.

  • Works with delivery carriers to ensure Outbound loads are picked up in a timely manner and manifests are delivered to the carriers daily.

  • Produces reports for carrier and outbound performance measurements.  Evaluates performance and provides feedback for key quality measures that impact the flow of freight into the warehouse, outbound deliveries and dwell time at other facilities.  Participates in monthly carrier performance meetings. Notifies carriers when damaged merchandise is received.

  • Works with all carriers to ensure that Target's needs for drivers and equipment are met based on volume updates.  Communicates weekly trailer delivery forecast to stores or other distribution centers and makes adjustments daily as needed. 

  • Responsible for the accountability of all Target equipment.  This includes conducting trailer inventories and monitoring global positioning reports.  Ensures that the equipment is available for preventive maintenance checks and submitting work orders for maintenance needs.

FDC Specific Responsibilities

  • Monitors cold chain compliance requirements on the Inbound and Outbound docks to ensure that frozen product does not exceed 2 hours on the dock.  Leverages DPM and WMS systems to provide operational TM’s with information on this aging product in order to minimize product loss.
  • Responds to Trailer Inquiry Forms (TIF) received from store partners.  Responsible for timely communication with store partners as well as partnership with internal FDC partners for research into errors reported on TIF.

  • Executes trailer slotting through partnership with YMS systems, TSS teams, the yard driver, and all carriers.  Responsible for backhaul, live appointment, sweeps, and outbound trailer slotting. 

  • Additional operational support includes support of daily freight flow, research into appointment overages/shortages, pallets left off and returned to the DC. 

  • Communicates with store, HQ, & building partners regarding freight flow and outbound delivery updates.  Assists with Red Wire Communication and carton cutting processes.

PRIMARY FUNCTION

With supervision, assists the Operations Managers (OM) and Logistics Business Partner(s) (LBP) in the following activities; managing and tracking high priority merchandise, solving distribution related problems for merchandising, coordinating inbound load arrivals, coordinating the movement of all receiving and shipping trailers to support warehouse operations, outbound deliveries to guests, communicating with stores, backhaul routing and research of trailer and carrier performance as necessary. 

PRINCIPLE DUTIES AND RESPONSIBILITIES:

  • Uses software applications to schedule inbound merchandise into the warehouse.  Ensures all modes of transportation are scheduled within the current best practice guidelines.  Contacts carriers to determine status of late arrivals and reschedules loads as needed.    Ensures all delivery paperwork is prepared appropriately and verified. Ensures all loads in the warehouse yard are scheduled in a timely manner to ensure level of service and avoid detention charges by carriers. 

  • Monitors merchandise to track its flow throughout the warehouse by utilizing warehouse management systems.   Ensures high priority merchandise is processed to meet receiving expectations determined by the merchandising departments.  Communicates the status of merchandise to the receiving, shipping, and warehousing operations managers and to the merchandising departments. 

  • Works with team members from receiving to resolve issues that prevent the proper receipt of goods.  Ensure product weight and dimensions are accurate, audits completed to comply with shipping requirements. Communicates issues to merchandising, vendor operations and carriers to ensure that issues are resolved in a timely manner.  Ensures shortages, overages, exceptions and damage is notated appropriately. Ensures product recalls are executed within the guidelines of the best practice and recalled product does not reach the guests home.  Assists the Logistics Business Partner and OMs in reporting the status of all merchandise recalls.
  • Evaluates equipment requirements on a daily basis.  Works with LBP and E&F partners for fleet needs.

  • Ensures the yard management system is updated to reflect the current status of all trailers in the yard.   Ensures all trailers are admitted and assigned to yard locations according to the current best practices.  Communicates effectively with all executives regarding trailer needs, movement and progress.

  • Works with delivery carriers to ensure Outbound loads are picked up in a timely manner and manifests are delivered to the carriers daily.

  • Produces reports for carrier and outbound performance measurements.  Evaluates performance and provides feedback for key quality measures that impact the flow of freight into the warehouse, outbound deliveries and dwell time at other facilities.  Participates in monthly carrier performance meetings. Notifies carriers when damaged merchandise is received.

  • Works with all carriers to ensure that Target's needs for drivers and equipment are met based on volume updates.  Communicates weekly trailer delivery forecast to stores or other distribution centers and makes adjustments daily as needed. 

  • Responsible for the accountability of all Target equipment.  This includes conducting trailer inventories and monitoring global positioning reports.  Ensures that the equipment is available for preventive maintenance checks and submitting work orders for maintenance needs.

FDC Specific Responsibilities

  • Monitors cold chain compliance requirements on the Inbound and Outbound docks to ensure that frozen product does not exceed 2 hours on the dock.  Leverages DPM and WMS systems to provide operational TM’s with information on this aging product in order to minimize product loss.
  • Responds to Trailer Inquiry Forms (TIF) received from store partners.  Responsible for timely communication with store partners as well as partnership with internal FDC partners for research into errors reported on TIF.

  • Executes trailer slotting through partnership with YMS systems, TSS teams, the yard driver, and all carriers.  Responsible for backhaul, live appointment, sweeps, and outbound trailer slotting. 

  • Additional operational support includes support of daily freight flow, research into appointment overages/shortages, pallets left off and returned to the DC. 

  • Communicates with store, HQ, & building partners regarding freight flow and outbound delivery updates.  Assists with Red Wire Communication and carton cutting processes.
  • REPORTING/WORKING RELATIONSHIPS:

    Reports directly to the Operations Manager and has contact with many levels of merchandising, stores, carriers, HQ Transportation, and external business partners.  Works closely with warehouse team members. 

    JOB REQUIREMENTS

    MINIMUM REQUIREMENTS:

  •    High school graduate or equivalent
  •    Two years administrative support experience or some college coursework
  • Work independently and in a team environment.
  • Able to lift and carry merchandise weighing 35-45 lbs. frequently throughout a shift and up to   60lbs. occasionally.
  • Able to use powered equipment (if applicable).
  • Ability to read, utilize matching skills and comprehend department/product documentation.
  • Good oral and written communication skills.
  • Able to operate computer systems with minimal direction after receiving training.
  • Ability to research defects/issues and root cause the drivers of those defects.
  • Ability to perform basic data analysis in excel.
  • Ability to work until “the work is done,” which may consist of daily shifts of more than eight hours

Americans with Disabilities Act (ADA)

Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at 1-800-440-0680 for additional information.

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  • Administrative Support, Lake City, Florida, United StatesRemove

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